For authorized federal buyers
How to Request and Place a SEWP VI Order
Agility can discuss prospective Category B and C requirements during the pre-launch period. Once NASA enables SEWP VI transactions, the Government's ordering activity is responsible for acquisition planning, fair opportunity, category and NAICS selection, source evaluation and award. Contacting Agility does not replace an agency's competitive ordering process.
Government ordering workflow
- Define and fund the requirement. The agency prepares its SOW/PWS, scope, order-level NAICS, period of performance, contract type and evaluation approach.
- Provide fair opportunity. The ordering contracting officer uses NASA's Quote Request Tool (QRT) or another legally supportable procedure, including any valid exception.
- Evaluate and select a quote. The agency confirms scope, eligibility, pricing and terms before an award decision. Agility's responses must comply with its awarded SEWP VI contract.
- Issue and route the order. The agency contracting officer issues and funds the delivery/task order. The order and later modifications must be processed through the NASA SEWP PMO.
Fair opportunity and source-selection requirements
SEWP VI is a multiple-award IDIQ GWAC. FAR 16.505(b) and the applicable SEWP VI contract govern fair opportunity for eligible contract holders, subject to authorized exceptions. NASA's QRT supports competition within the appropriate category and eligibility grouping. Small-business and socioeconomic set-asides depend on the contracting officer's solicitation and selected order-specific NAICS code; Agility's award designation alone does not guarantee eligibility for every order.
FAR 16.505 | NASA SEWP VI contracting information
Contractors will be provided a fair opportunity at the individual order level as appropriate per FAR Part 16.505(b), including the SEWP RFQ tools. No documentation for the order selection is required to be submitted with the order. All such documentation is to be maintained by the issuing procurement office.
The Contractor shall not market, quote or otherwise offer for sale, any IT Solutions not listed under this contract, until the said solutions are included in the SEWP database of record, and available to all Government end-users.
If the Government issues a Request For Information (RFI) as part of market research, the Contractor may provide items not yet listed on their SEWP contract as part of a market research quote if:
- 1. all such items are clearly marked as not yet available on their SEWP contract; and
- 2. the contractor submits a technology refreshment request to add those products to their contract
If the Government issues a Request For Quote (RFQ) or a Market Research Request (MRR), the Contractor may only respond with items available on their Contract and the price of each item shall be the no greater than the price in Attachment F SEWP database of record at the time the quote is issued. If the Contractor has insufficient items on their contract to fully respond to the Formal RFQ, the Contractor must respond with a No Bid.
Unless the RFQ specifically allows for partial quotes, the Contractor must respond fully to all requirements specified in the RFQ.
When submitting a quote to a government end-user, the contractor must clearly state the length of time the quote is valid. The contractor shall honor any order submitted within the stated time period of a quote.
When responding to an RFI or RFQ issued from the NASA SEWP RFQ on-line quoting system, the Contractor must respond as outlined in Attachment C: Contract Holder User Manual (CHUM).
Contract Holders are prohibited from using Government information posted on the NASA SEWP Contract Holder Only Page, such as RFQs, RFIs, etc., for purposes other than proposing on SEWP requirements. This includes Contract Holders providing third parties with SEWP information and requirements for the purpose of assisting companies, that are not SEWP Contract Holders, with providing unsolicited proposals to meet agency requirements already posted to the NASA SEWP RFQ on-line quoting system.
What information is required on a Government delivery order?
NASA's SEWP VI Ordering Information identifies the following processing fields:
- Government delivery-order number, issue date, and the validated SEWP contract-holder quote.
- Applicable Agility SEWP VI contract number; order-specific NAICS code and contract type.
- Contract holder's mailing address and phone number; agency issuing-office and ship-to names and mailing addresses.
- Total order amount and line-item prices, contracting officer's signature, telephone number and signature date.
The agency may have additional solicitation, security, invoicing, or contract requirements. Missing fields can delay NASA PMO processing.
NASA's publicly stated SEWP surcharge is 0.34%, included in quoted prices rather than a separate charge. Confirm the rate applicable at the time of award. NASA order and fee details.